Accounting
The Accounting module is the core of Lekhapal. Every sale, purchase, payment and stock movement recorded elsewhere ends up here automatically. This module is where you manage the accounts those entries land in, and where you make the few entries the system cannot infer for you.
What lives here
| Screen | What it is for |
|---|---|
| Bank Accounts | Your bank and cash accounts, balances and reconciliation |
| Cheque Register | Cheques issued and received, and their clearing status |
| Journal Voucher | Manual double-entry adjustments |
| Chart of Accounts | The structure every transaction is classified into |
| Contra Entry | Moving money between your own cash and bank accounts |
| Opening Balance | Where your books start |
Automatic versus manual
This distinction matters more than any other in the module.
Automatic. Approving a sales invoice, a purchase, a payment or a stock adjustment posts the accounting entry for you. You do not — and should not — write those entries by hand.
Manual. Three screens exist for the entries no document produces:
- Journal Voucher — adjustments, corrections, depreciation, accruals.
- Contra Entry — internal cash-to-bank movements, which involve no customer or supplier.
- Opening Balance — the starting position, entered once.
Reach for the source document first
If a business event has a screen — a sale, a purchase, an expense, a payment — use that screen. A journal voucher records the accounting effect but not the stock, the party balance or the VAT, and the two will not agree afterwards.
Getting set up
For a new business, in this order:
- Review the Chart of Accounts and add any accounts specific to your business.
- Create your bank and cash accounts.
- Enter opening balances — accounts, parties and stock, as at the day you start.
- Start trading.
Reading the results
Everything posted here feeds the Accounting reports: the Trial Balance, the General Ledger, the Income Statement, the Balance Sheet and the Cash Flow.