Supplier Payment
Supplier Payment records money paid to a supplier for purchases or bills. It reduces what you owe and reduces the balance of the account the money came from.
What it helps you do
- Record payments made to suppliers.
- Reduce outstanding payable amounts.
- Keep supplier balances accurate.
- Track payment history.
Record a payment
Purchases → Supplier Payment → + Add Supplier Payment
Supplier & Meta
| Field | Notes |
|---|---|
| Date | When the payment was made |
| Supplier | Who was paid |
| Withdraw Account | Which bank or cash account the money came from |
Payment Details
| Field | Notes |
|---|---|
| Amount | How much was paid |
| Payment Method | Cash, cheque, bank transfer, online |
| Payment Reference | The cheque number or transaction reference |
Paying by cheque
When the method is Cheque, also record the cheque in the Cheque Register so you can track it through to clearing.
Bank Charge and TDS Applicable
- Bank Charge — turn on if the bank deducted a charge from the payment.
- TDS Applicable — turn on if you deducted tax at source. The withheld amount appears in the TDS Report.
Note
Optional context that travels with the record.
Click Save.
After saving
The payment reduces the supplier's balance immediately. To tie it to specific bills, use Allocate Supplier Payment. Allocated payments show up in the Payments section of each purchase.
Example
A business has a purchase bill of Rs. 15,000.
- It pays Rs. 10,000 now, recorded as a supplier payment.
- Rs. 5,000 remains pending.
- When the balance is paid, a second supplier payment is recorded.