Receivable & Payable
Three reports monitoring money that has not yet moved: what customers still owe you, and what you still owe suppliers.
| Report | In one line |
|---|---|
| Invoice Report | Outstanding and paid invoices |
| Purchase Bill Report | Outstanding and paid bills |
| Aging Report | Outstanding by age bucket (AR / AP) |
Invoice Report
Shows the payment status of your sales invoices.
It identifies
- paid invoices,
- outstanding invoices.
Example. A customer has an invoice for Rs. 50,000 but has paid only Rs. 30,000. The remaining Rs. 20,000 shows as outstanding here.
Purchase Bill Report
The same, for the supplier side: the payment status of purchase bills.
Example. A business receives a purchase bill of Rs. 100,000 and has paid Rs. 60,000. The remaining Rs. 40,000 is payable.
Aging Report
Organises outstanding receivables and payables by how long they have been unpaid.
What it tells you
- Recent outstanding amounts.
- Older outstanding amounts.
- Long-overdue customer and supplier balances.
Example. A customer has amounts unpaid for 15 days, 45 days and 90 days. The Aging Report separates them into buckets so you can see which to chase first.
Aging depends on allocation
The aging buckets are only correct if payments have been allocated to specific invoices. An unallocated payment leaves old invoices sitting in the 90-day bucket even though the customer has paid.